ADBC Summit 2018

Digitizing the Past and Present for the Future
ADBC Summit VIII Quick Links
Calendar Announcement
Registration Form
General Information
Agenda

Join the leading researchers and professionals striving to digitize our nation's Natural History Collections! The annual ADBC Summit brings together representatives from TCNs, PENs, NSF, iDigBio, and other initiatives related to the U.S. National Science Foundation’s Advancing Digitization of Biodiversity Collections (ADBC) program. The Summit inspires collaboration and focuses discussions on shared goals, challenges, and opportunities.

General Information

• 

  Harn Museum of Art

• 

  Florida Museum

• When: October 1-3, 2018
• Where: Gainesville, Florida
• Venue: University of Florida Cultural Plaza

Maps & Dining Information

• Walking Map and Directions from Hilton to UF Cultural Plaza
• Harn Museum of Art Map
• Powell Hall/McGuire Center Map
• Map of Restaurants near the Florida Museum
• UF Campus Map
• Gainesville Map

Area Information

• Visit Gainesville
• Gainesville Area Nature Parks
• University of Florida
• Florida Museum
• Harn Museum of Art

Ground Transportation Options

• Hilton Courtesy Shuttle
• Gainesville Regional Transit System: Gator Locator; Campus Routes; City Routes
• Parking at the UF Cultural Plaza
• Lyft
• Uber

Special Accommodations

• Nursing mothers needing accommodations should contact Shari Ellis at sellis@ufl.edu for assistance.
• Individuals needing assistance with ground transportation from the Hilton to the Cultural Plaza should speak with Hilton front desk staff.

Wireless Service

Wireless access for onsite participants is provided by the University of Florida: https://getonline.ufl.edu/

Remote Access

To the extent possible, the Summit sessions will be broadcast and recorded using the University of Florida Mediasite service. If you wish to listen to the meeting remotely, visit the Mediasite catalog here:

https://mediasite.video.ufl.edu/Mediasite/Catalog/catalogs/-adbc-summit-2018

Agenda

• Summit Mini Program with maps. You will be provided a hard copy of this program at check-in.
• Best agenda for mobile viewing.
• Participant Bios.
• Open meeting space is available in the Summit rooms when not in session.
• The McGuire Director's Conference Room will remain an open meeting space throughout the Summit.

Monday, October 1, 2018 -- Orientation and Pre-Summit Meetings

Time Powell Classroom (Front) Powell Classroom (Middle) McGuire Classroom McGuire Director's Conference Room 7:00-9:00 Breakfast on your own 9:00-11:00 Orientation to ADBC by the iDigBio Team Join us for an orientation session presented by the iDigBio core team. Everyone is welcome! Come to learn, to refresh, and to meet your fellow digitizers! We will cover topics including: What ADBC and iDigBio are about, the acronyms, the scope How you can get involved by participating in interest and working groups, community surveys, and useful website content How to get specimen data to us, the first time and with every update Ways to interact with us - listservs, meet the staff Forum for suggestions to make all of this better 11:00-1:00 Lunch on your own 1:00-3:00 TCN Kickoff Meetings Session I Endless Forms Pteridological Collections Consortium California Phenology iDigBio External Advisory Board Closed Session Agenda 1:00-1:30 EAB pre-meeting 1:30-3:00 EAB meeting with iDigBio 3:00-3:30 Afternoon break (provided) 3:30-5:00 TCN Kickoff Meetings Session II Endless Forms Pteridological Collections Consortium California Phenology iDigBio External Advisory Board Closed Session Agenda 3:30-5:00 Working time for EAB 5:00 Adjourn 6:30-9:30 Informal welcome and meet & greet with iDigBio staff No Name Lounge inside the Hilton

Tuesday, October 2, 2018 -- Summit Day 1

Time Harn Galleria Harn Chandler Auditorium Harn Classroom 1 Harn Classroom 2 Powell Classroom McGuire Classroom McGuire Director's Conference Room 7:00-9:00 Breakfast on your own 8:15-9:00 Arrival, Summit check-in, networking, coffee, light refreshments Not available Not available 9:00-10:15 Plenary Session I Opening & Welcome 9:00-9:15 Opening & Welcome Larry Page 9:15-9:30 ADBC Program Update Reed Beaman 9:30-9:45 Logistics David Jennings New TCN Introductions 9:45-10:00 California Phenology Jenn Yost 10:00-10:15 Pteridological Collections Consortium Carl Rothfels 10:15-10:30 Endless Forms Matthew Pace Not available Not available 10:30-11:00 Morning Break (provided) Not available Not available 11:00-12:00 Plenary Session II TCN Updates 11:00-11:15 Paleoniches & Cretaceous World Bruce Lieberman 11:15-11:25 Fossil Insect Collaborative Erica Krimmel 11:25-11:40 SCAN & LepNet Neil Cobb 11:40-11:50 Fossil Marine Invertebrates Pat Holroyd 11:50-12:00 InvertEBase Rudiger Bieler Not available Not available 12:00-12:15 Group Photo 12:15-1:00 Lunch (provided) 1:00-2:10 Plenary Session III TCN Updates cont. 1:00-1:10 Microfungi Andrew Miller 1:10-1:20 Macroalgae Chris Neefus 1:20-1:30 SERNEC Michael Denslow 1:30-1:40 MAM Cindy Skema 1:40-1:50 SoRo Erin Tripp 1:50-2:00 Great Lakes Invasives Ken Cameron 2:00-2:10 oVert David Blackburn 2:10-2:40 Plenary Session IV Group Discussion Panel Discussion with Retired TCNs Session Notes This is a panel discussion with members of retired TCNs that are in attendance. This session is intended to facilitate and propagate knowledge transfer, lessons learned, etc. throughout the ADBC program. Rich Rabeler 2:40-3:10 Afternoon Break (provided) 3:10-4:00 Plenary Session V Group Discussion Harnessing Natural History Collections Data for Addressing National Challenges Session Notes This session is intended to elicit information for a stakeholder vision of how to maximize the value of biodiversity collections data for collections management, research, and education in the future. BCoN is coordinating the development of this vision in response to requests from NSF and others to inform the development of a new funding program to succeed NSF’s current ADBC program. The Biodiversity Collections Network (BCoN) wants your very specific and succinct contributions to a wish list of future activities or functions for collections and data, and recommendations on how to achieve them. You will be provided a hard copy of a few questions upon check-in. Please bring your completed form to the session and share your responses! You will be asked to hand in your form at the end of the session. Alternatively, record your responses digitally using this Google Form: https://goo.gl/forms/SsbyuP75ZuKSL4av2 Barbara Thiers 4:00-4:30 Day 1 Wrap-Up Shari Ellis 4:30 Adjourn 6:30-9:30 Evening at the Florida Museum Powell Hall Florida Museum Program 6:30-7:30 Arrival, heavy hors d'oeuvres, cash bar 7:30-7:45 Welcome by Roland Roberts, NSF Program Director and BIO Centers Science Advisor 7:45-8:00 International Opportunities for Enhancing and Expanding our Reach by Deborah Paul, iDigBio Digitization and Workforce Training Specialist 8:00-9:30 Museum exhibits open for your enjoyment

Wednesday, October 3, 2018 -- Summit Day 2

Time Harn Galleria Harn Chandler Auditorium Harn Classroom 1 Harn Classroom 2 Powell Classroom McGuire Classroom McGuire Director's Conference Room 7:00-8:45 Breakfast on your own 8:15-8:45 Arrival, networking, coffee, light refreshments Not available Not available Biotic Associations: Informal Open Session I Session Notes The primary purpose of the meeting is to discuss how existing species interaction datasets are structured and how to increase our ability to generate aggregate datasets and examine networks of interactions. The ADBC program has promoted the mobilization of tens of millions of specimen-level data in natural history collections in the United States and many of these datasets contain rich species interaction data. During the first meeting Jorrit Poelen (Global Biotic Interactions, GloBI) and Katja Seltmann (UC Santa Barbara, Parasite Tracker) will present a recent Vampire Moth (Calyptra) interaction data use case, setting the stage for open discussion that will likely carry through the second meeting. We encourage participants to submit interaction datasets before the meeting so that they can be discussed as use cases. You can describe, point to, or share, your datasets by opening a new issue via https://tinyurl.com/shareInteractionData . You can also see how GitHub issues are used to openly discuss how to share specific existing biotic association datasets. 8:45-10:20 Plenary Session VI Opening 8:45-9:00 Logistics David Jennings Evolving Relationships 9:00-9:20 GBIO, GBIC2, and GBIF Donald Hobern 9:20-9:40 Activities at the Atlas of Living Australia Hamish Holewa 9:40-10:00 Sustaining the ADBC Initiative Gil Nelson 10:00-10:20 UF/FLMNH Commitment to the Sustainability of iDigBio Doug Jones Not available Not available 10:20-10:45 Morning Break (provided) Not available Not available Biotic Associations: Informal Open Session II Session Notes The primary purpose of the meeting is to discuss how existing species interaction datasets are structured and how to increase our ability to generate aggregate datasets and examine networks of interactions. 10:45-12:00 Concurrent Session I Demos & Innovations I Matt Collins Session Notes Agenda PhyloLink Joe Miller Focus Issues in Herbarium Imaging & Light Box Design Cindy Skema iDigBio API Richard Garand Symbiota2 Overview Neil Cobb Session Notes This first session will cover upcoming software developments and outreach plans for the Symbiota NSF-ABI project. Agenda Symbiota - Part 1 Curtis Dyreson Virtual Symbiota - Part 2 Ben Brandt Virtual Phylogeny and Phenology Plugin Will Pearse Virtual Mobilizing data in developing countries: Pakistan & Somaliland Mary Barkworth Virtual Technical Support and Outreach Neil Cobb & Lindsie McCabe In-person Fieldguide Andre Poremski Virtual Specify Collections Consortium I Jim Beach & Norine Spears Session Notes Speakers: Jim Beach, Norine Spears, Founding Members Mode: Presentations, Q&A with Local and Remote Participants, Live Streaming Agenda The Successful Creation of Specify Collections Consortium (SCC) SCC Vision: Mobilizing Collections Data with Collaborative, Open Source Software SCC as a Sustainable Non-Profit for the Long Run – Organizational Model Founding Member Perspectives--in Their Own Words Board of Directors – Members and Roles Research and Technical Committees, Members and Roles Key Roles of Technical Liaisons SCC Current Technical Collaborations, U.S. and International International Engagement and Recognition Q&A Communicating Biodiversity Science in Popular and Social Media Natasza Fontaine & Austin Mast Session Notes Panelists (David Blackburn, Robert Gropp, Barbara Thiers, Erin Tripp, Natalie van Hoose, and Matt von Konrat) will address questions regarding (1) personal goals for communicating biodiversity science in popular and/or social media, (2) metrics with which to measure successful attainment of those goals, (3) community prioritization of this form of science communication, (4) factors (e.g., strategies and partners) critical to success in this area, and (5) impediments to success. Other participants in the breakout will be encouraged to pose follow-up questions or share from their own experience. Building Institutional Digitization Synergy Kevin Love, Deborah Paul, & Larry Page Session Notes Data mobilization doesn’t (have to) stop when digitization is complete or grant funds have been exhausted. In this discussion group, we will explore how efforts, like a local digitization committee or leveraging institutional resources and policy, can inspire data mobilization across your collaborators' institutions. 12:00-1:00 Lunch (provided) 1:00-2:15 Concurrent Session II Demos & Innovations II Matt Collins Session Notes Agenda ADBC Education Resources / WeDigBio Molly Phillips / Austin Mast BiotaPhy web platform Ryan Folk Analytical tools Anthony Melton & Shelly Gaynor Symbiota Portals & Software Tools Neil Cobb Session Notes This second session will feature presentations on new efforts to expand TCN portals and the creation of synthetic Symbiota portals. It will also include new developments for projects that integrate with Symbiota (e.g., GeoLocate). Agenda Biotic Associations: GLoBI Jorrit Poelen In-person PhyloLink Joe Miller In-person Geolocate Nelson Rios In-person GenBank linkage Andrew Miller In-person Creating a multi-phyla Symbiota portal for U of Wisconsin collections Laura Prado In-person Developing a Global Mycology Portal Scott Bates In-person Specify Collections Consortium II Jim Beach & Norine Spears Session Notes Speakers: Jim Beach, Norine Spears, Local and Remote Speakers, Live Streaming Mode: Short Presentations, Partner Vignettes, Interactive Discussion Agenda SCC Technology and Services, Near Term Road Map Specify's Evolving Capabilities, Supporting Collaborative Computing Future User Requirements--Discussion and Feedback Wrap Up and Next Steps for the Consortium Broadening Participation Kari Jordan Session Notes What must be done to make you feel that your work is engaging, and you're part of a community? If you are looking for concrete, evidence-based approaches to community building and broadening participation, this session is for you. We will cover simple strategies to gather baseline metrics and assess outreach and engagement, all for the purposes of recruiting, retaining, and broadening participation of communities underserved in Biology, Museum Collection, Geology, IT, Bioinformatics, and other STEM disciplines. You don’t want to miss it! Innovation & Unconference Deborah Paul Session Notes Bring your inspirations from recent experiences, conversations. and presentations at ADBC Summit 8 to this breakout. We will gather ideas and find others with innovative ideas and expertise to share. An unconference gives you the chance to design your own breakout and bring timely topics that are on your mind - to a larger group. 2:15-2:45 Afternoon Break (provided) Afternoon Break (provided) 2:45-4:00 Concurrent Session III Communicating with Administrators Gil Nelson & David Jennings Session Notes Keeping administrators abreast of your collection’s activities and its importance to your institution’s mission is critical to ensuring long-term support and positive internal relations. Knowing which metrics count and how best to express them as well as how to open and maintain avenues for positive communications with the administrative team is essential. This session will begin with brief opening remarks before transitioning into open discussion and sharing of successful techniques and strategies. We are pleased that Barbara Thiers and Bruce MacFadden, both with deep experience working with administrators at several levels, have agreed to join us as co-moderators. An Introduction to Communicating with Administrators by David Jennings Georeferencing tools and practical considerations from two TCN projects Andrew Miller & Michael Denslow Session Notes We will discuss various aspects of georeferencing as it relates to TCNs. Topics will include facilitating collaborative georeferencing, error rates and tools for working with georeferenced museum metadata. Talks (15 min each, order TBD) Brief Introduction Michael and/or Andy In-person Error rates in batch georeferencing: an example from Illinois Andrew Miller In-person Building collaborative georeferencing communities: an example from University of South Carolina Herrick Brown In-person An example of “first pass” georeferencing from the SERNEC - TCN Nelson Rios In-person Tools for visualizing georeferenced museum specimen metadata Michael Denslow In-person Discussion All In-person Data Quality Feedback Richard Garand & Deborah Paul Session Notes Quality data is essential as a foundation for analytical, synthetic, and AI research. Anyone providing data to an aggregator or downloading data from an aggregator can make use of the data quality feedback offered. If you use this information, we would like to hear about how you use it (or not) and ways in which all of us can work on improving data quality (dq). From researcher, policy maker, graduate student, collection manager, curator, educator, and museum director, we all have a role to play. We also plan to share some of what we learned from a recent survey and symposium at SPNHC-TDWGNZ -- on this topic. And, we'll share some ideas for possible future changes to dq feedback from iDigBio as well as recent progress from the TDWG Data Quality Interest Group and iDigBio implementation plans. Challenges in Research Use of Data Bruce Lieberman, Matt Collins & Pam Soltis Session Notes We now have millions of digitized specimen records available for use in research, education, and other applications. Yet researchers face many challenges as they attempt to use these data. In this session, we will discuss ongoing challenges of data completeness, data quality, and fitness for use and possible solutions. We will also explore novel data types extracted from digitized specimen records – whether text or images – and consider community needs for effective use of these data in research. 4:00-4:10 TRANSITION TO AUDITORIUM FOR WRAP-UP 4:10-4:30 Summit Wrap-Up David Jennings 4:30 Adjourn Thursday, October 4, 2018 -- Optional Post-Summit Activities Option Activity 1 One-day R Workshop UF Biodiversity Institute UF Informatics Institute Data Carpentry The UF Carpentries Club is offering a one day workshop to help the UF community get started learning R. Need to learn some programming for a class? Have data you're scared to work with in Excel? Want to collaborate effectively with your peers? We were there once too. Come start learning with us. Space is limited to 24 participants for this workshop and registration is required. A fee of $23.00 will be charged and lunch will be provided. Please plan on attending the entire time. Details and registration are on the workshop web site: https://uf-carpentry.github.io/2018-10-04-ufii-one-day/ Early registration for ADBC summit attendees is now open (9/10/2018), please email mcollins@acis.ufl.edu for a direct link. 2 Field Trip to Sweetwater Wetlands Park Sweetwater Wetlands Park Information: http://www.sweetwaterwetlands.org/ Registration: Contact Cathy Bester Fee: None Where to meet: Hilton Lobby When: 8 AM pickup; 11 AM dropoff at the Hilton Hotel or arrange for ground transport from park directly to airport as needed 3 Collection Tours Florida Museum If you are interesting in visiting the collections, please contact Randy Singer at rsinger@flmnh.ufl.edu. 4 Self-Guided Activities Florida Museum Harn Museum of Art Natural Area Teaching Laboratory Florida Museum: https://www.floridamuseum.ufl.edu/ Harn Museum of Art: http://www.harn.ufl.edu/ Natural Area Teaching Laboratory: http://natl.ifas.ufl.edu/ Lake Alice Conservation Area: https://soils.ifas.ufl.edu/campuswaterquality/pdf/Lake-Alice-kiosk_v5.pdf Report and Evaluation Photos Recorded Proceedings