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This page provides resources and information related to project management, including documents, websites, videos, presentations, and other information. | This page provides resources and information related to project management, including documents, websites, videos, presentations, and other information. | ||
==iDigBio Project Management | ==iDigBio Presentations on Project Management Topics== | ||
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! scope="col" class="unsortable" width="10%"| Date | ! scope="col" class="unsortable" width="10%"| Date | ||
! scope="col" class="unsortable" width="15%"| | ! scope="col" class="unsortable" width="15%"| Content Name | ||
! scope="col" class="unsortable" width="50%"| Brief Summary | ! scope="col" class="unsortable" width="50%"| Brief Summary | ||
! scope="col" class="unsortable" width="25%"| Links | ! scope="col" class="unsortable" width="25%"| Links | ||
|- | |||
|-style="vertical-align:top;" | |||
|6/22/2022 | |||
|Project Management Essentials | |||
|Presentation given as part of the 2022 Entomological Collections Management Workshop. | |||
| | |||
* [[media:2022-ECN-Workshop_Project-Management_JENNINGS.pdf | Presentation]] | |||
|- | |||
|-style="vertical-align:top;" | |||
|11/3/2021 | |||
|[[IDigBio Orientation 2021#Project management and data mobilization considerations for digitization networks | Project management and data mobilization considerations for digitization networks]] | |||
|Digitization networks, such as the NSF-funded Thematic Collections Networks (TCNs), are a key stakeholder group for iDigBio, and we provide space for these networks to connect not only with us but also with each other to share and learn from each other’s experience. iDigBio Project Manager, David Jennings, and Biodiversity Informatics Coordinator, Cat Chapman, will offer suggestions for how multi-institutional networks can streamline their digitization project management, when to look to iDigBio for support, and how to get digitized biodiversity collections data mobilized. | |||
| | |||
*[https://vimeo.com/642412323 Webinar Recording] | |||
*[https://www.idigbio.org/wiki/images/0/0d/IDigBioOrientation_ProjectManagement.pdf Presentation Slides] | |||
|- | |||
|-style="vertical-align:top;" | |||
|10/27/2020 | |||
|[[Webinar Series: Adapting to COVID-19: Resources for Natural History Collections in a New Virtual World#October 27: Virtual Project Management, Tips and Tools | Virtual Project Management, Tips and Tools]] | |||
|This informative webinar focused on the basics of project management followed by lessons learned from the iDigBio community through managing multi-institution digitization projects (e.g. ADBC Thematic Collections Networks). Topics to include: organization, project tracking, communication strategies, and compiling and preparing reports. There will also be time for Q&A at the end of the webinar. Speakers were Diego Barroso, Jen Zaspel, and David Jennings. | |||
| | |||
*[https://vimeo.com/473044516 Webinar Recording] | |||
*[https://www.idigbio.org/wiki/images/a/ae/20201027_COVID-webinar-series_Virtual-Project-Management.pdf Presentation Slides] | |||
|- | |||
|-style="vertical-align:top;" | |||
|7/20/2017 | |||
|Effectively Managing Your Digitization Project | |||
|Lecture given as part of the [https://www.idigbio.org/content/entomological-collections-management-workshop-ii Entomological Collections Management Workshop II]. | |||
| | |||
* [[media:Jennings_Digitization-Project-Management.pdf | Presentation]] | |||
|- | |||
|-style="vertical-align:top;" | |||
|11/3/2016 | |||
|[[IDigBio Summit 2016#Thursday, November 3, 2016 – Summit Day 2 | Effectively Managing Your Digitization Project Discussion Group]] | |||
|This session brainstormed strategies for effectively managing your digitization project and discussed the importance of project management and administration in keeping your digitization project on time and within budget. The group brainstormed ideas and techniques based on collective experience and lessons learned. | |||
| | |||
*[[media:IDigBio_Summit-VI_Day_2_Effectively-Managing-Your-Digitization-Project.pdf | Food-for-Thought Presentation]] | |||
*[https://docs.google.com/document/d/1q19JSukAmtNDaiLrWeJaeSGjigXe0s38kAoys_WcF2s/edit?usp=sharing Discussion Notes] | |||
|- | |||
|-style="vertical-align:top;" | |||
|11/5/2015 | |||
|[[IDigBio Summit 2015#Wednesday, November 4, 2015|Project Management Discussion Group]] | |||
|This breakout group at iDigBio Summit V discussed the importance of project management and administration in keeping projects on time and within budget. The group discussed lessons learned, what worked, and what didn't work based on personal experiences and then brainstormed new approaches. We encouraged older TCNs to mentor and advise the younger TCNs. | |||
| | |||
*[https://goo.gl/2gT9EW Discussion Notes] | |||
*[http://idigbio.adobeconnect.com/p9tgo4mco3j/ Breakout Group Report] | |||
|- | |||
|-style="vertical-align:top;" | |||
|11/4/2015 | |||
|[[IDigBio Summit 2015#Wednesday, November 4, 2015|Introduction to Project Management]] | |||
|This session at iDigBio Summit V provided an overview of the technical and artistic aspects of project management, including some strategies and tactics for adapting to situations and driving things forward. | |||
| | |||
*[[Media:iDigBio-Summit-V_Introduction-to-Project-Management_Jennings.pdf|Presentation]] | |||
*[http://idigbio.adobeconnect.com/p901ifnu0eg/ Recording] | |||
|- | |||
|-style="vertical-align:top;" | |||
|4/14/2015 | |||
|[[International Digitization Summit|Digitization Project Management]] | |||
|Two presentations at the International Digitization Summit in Canberra, Australia, about project management for digitization projects. Ther was also a discussion group on the same topic. | |||
| | |||
*[[Media:Jennings_Digitization_Project_Management_20150414.pdf|Showcase Day Presentation]] | |||
*[[Media:Jennings_Project_Management_Discussion_20150416.pdf|Introductory presentation for discussion group]] | |||
*[[Media:Project_management.pdf|Discussion group notes]] | |||
|- | |||
|-style="vertical-align:top;" | |||
|10/27/2014 | |||
|[[Summit 2014#Discussion Notes|Project Management, Administration, & Mentoring]] | |||
|This breakout group at iDigBio Summit IV discussed the importance of project management & administration in keeping your project on time and within budget. The group discussed lessons learned, what worked, and what didn't work based on our experience and then brainstormed new approaches. We encouraged older TCNs to mentor & advise the younger TCNs. | |||
| | |||
*[https://docs.google.com/document/d/1HSluiXD2cqbALxtizNysIIu4l-qeodOv8oJrAliVnx4/ Discussion Notes] | |||
*[http://idigbio.adobeconnect.com/p3ecdtpgo9e/ Breakout Group Report] | |||
|- | |||
|-style="vertical-align:top;" | |||
|10/16/2014 | |||
|[https://www.idigbio.org/content/project-management-webinar Project Management Webinar] | |||
|Effective project management requires a balance of technical skills (the "science") with people skills (the "art"). Technical skills include areas such as planning, estimating, measuring, and controlling. In contrast, people skills include areas such as leading, enabling, motivating, and communicating. Successful project managers are flexible in applying their knowledge and skills in both areas in the correct combination and proportion to keep projects moving forward. This session will provide an overview of the technical and artistic aspects of project management, including some strategies and tactics for adapting to situations and driving things forward. | |||
| | |||
*[https://www.idigbio.org/content/project-management-webinar-one-0 Webinar Presentation] | |||
*[https://vimeo.com/idigbio/review/420660902/93d2e6b2e0 Recording] | |||
|- | |||
|-style="vertical-align:top;" | |-style="vertical-align:top;" | ||
|11/20/2013 | |11/20/2013 | ||
|[https://www.idigbio.org/content/idigbio-summit-iii-0 The Art and Science of Project Management] | |[https://www.idigbio.org/content/idigbio-summit-iii-0 The Art and Science of Project Management] | ||
| Breakout discussion group at iDigBio Summit III focused on balancing the scientific and artistic (technical and people skills) in project management. Strategies and tactics for adapting to situations and driving things forward. | | Breakout discussion group at iDigBio's Summit III focused on balancing the scientific and artistic (technical and people skills) in project management. Strategies and tactics for adapting to situations and driving things forward. | ||
| | | | ||
* [https://www.idigbio.org/content/art-and-science-project-management Presentation | *[https://www.idigbio.org/content/art-and-science-project-management Presentation] | ||
|- | |- | ||
|-style="vertical-align:top;" | |-style="vertical-align:top;" | ||
| | |5/31/2012 | ||
|[ | |[[Object To Image To Data Workshop|Business Process Modeling]] | ||
| | |Training session at iDigBio's Object-to-Image-to-Data Workshop focused on business process management and modeling. | ||
| | | | ||
* [https://www.idigbio.org/content/ | *[https://www.idigbio.org/content/business-process-modeling Presentation] | ||
*[http://idigbio.adobeconnect.com/p7kze60llpi/ Recording] | |||
|- | |- | ||
|-style="vertical-align:top;" | |-style="vertical-align:top;" | ||
| | |5/30/2012 | ||
|[ | |[[Object To Image To Data Workshop|Social Issues in Collaborative Digitization]] | ||
| | |Presentation at iDigBio's Object-to-Image-to-Data Workshop focused on social issues in collaborative digitization: people, culture, and change. | ||
| | | | ||
* [https:// | *[https://www.idigbio.org/content/social-issues-collaborative-digitization Presentation] | ||
* [http://idigbio.adobeconnect.com/ | *[http://idigbio.adobeconnect.com/p7tuezs89eh/ Recording] | ||
|- | |- | ||
|} | |} | ||
== | ==Some Thoughts and Recommendations== | ||
* | * Project management focuses the team on goals and outcomes and provides a structure for success | ||
* Identify a suitable person to manage project – skill set, temperament, commitment | |||
* Project plan – get and stay organized; anticipate & plan for risks & change; interface with institutional procedures | |||
* Flexibility in all aspects – don’t be schedule or budget driven, but rather outcome driven | |||
* Decisions – often easier to beg for forgiveness than to ask for permission | |||
* Communication – utilize various media to reach different kinds of people; hold regular meetings; keep stakeholders involved | |||
* Seek out lessons learned – what works; what doesn’t; mentoring | |||
* Delegate – don’t attempt to do everything | |||
* Leadership is always important | |||
* Balance your time, resources, and scope | |||
== | ==Some Potentially Useful Tools== | ||
* Documents & budgeting | |||
** [https://www.google.com/docs/about/ Google Docs] | |||
** [https://products.office.com/en-US/ Microsoft Office] | |||
** [https://www.libreoffice.org/ LibreOffice] | |||
* Scheduling | |||
** [https://products.office.com/en-us/project/project-and-portfolio-management-software Microsoft Project] - generally considered to be "the standard" | |||
** [http://www.projectlibre.org/ ProjectLibre] - "open source replacement of Microsoft Project" | |||
* Project Management | |||
** [http://openatrium.com/ OpenAtrium] | |||
** [https://basecamp.com/ Basecamp] | |||
** [https://www.openproject.org/ OpenProject] | |||
** [http://www.redmine.org/ Redmine] | |||
** [https://asana.com/ asana] | |||
==Project Management Resources== | |||
*[http://www.pmi.org/ Project Management Institute] | |||
*[https://www.ibm.com/ibm/responsibility/initiatives/activitykits/project_mgmt/ IBM Project Management Primer] | |||
*[https://digital.gov/topics/project-management/ U.S. Government Resources on Project Management] | |||
*[https://www.fai.gov/content/project-managers-guidebook-now-available FAI Project Manager's Guidebook] | |||
==Example Job Descriptions== | |||
*[[Media:Example_Project_Manager.pdf | Project Manager Description]] | *[[Media:Example_Project_Manager.pdf | Project Manager Description]] | ||
*[[Media:Example_Assistant_Project_Manager.pdf | Assistant Project Manager Description]] | *[[Media:Example_Assistant_Project_Manager.pdf | Assistant Project Manager Description]] | ||
*[[Media:Example_Project_Assistant.pdf | Project Assistant Description]] | *[[Media:Example_Project_Assistant.pdf | Project Assistant Description]] | ||
*[[Media:Example_Program_Assistant.pdf | Program Assistant Description]] | *[[Media:Example_Program_Assistant.pdf | Program Assistant Description]] | ||
*[[Media:Project_Coordinator.pdf | Project Coordinator Description]] | *[[Media:Project_Coordinator.pdf | Project Coordinator Description]] | ||
*[[Media:SERNEC_Project_Manager.pdf | SERNEC Project Manager]] | *[[Media:SERNEC_Project_Manager.pdf | SERNEC Project Manager]] | ||
==Project Management | ==Example Project Management Certification Programs== | ||
*[ | *[https://www.pmi.org/certifications/project-management-pmp Project Management Professional (PMP)] | ||
*[ | *[https://www.iapm.net/en/certification/levels-of-certification/certified-international-project-manager-iapm/ Certified International Project Manager (IAPM)] | ||
*[ | *[https://grow.google/certificates/project-management/ Google Project Management Certificate] | ||
*[ | *[https://www.comptia.org/certifications/project CompTIA Project+] | ||
Latest revision as of 16:04, 17 August 2022
This page provides resources and information related to project management, including documents, websites, videos, presentations, and other information.
iDigBio Presentations on Project Management Topics
Date | Content Name | Brief Summary | Links |
---|---|---|---|
6/22/2022 | Project Management Essentials | Presentation given as part of the 2022 Entomological Collections Management Workshop. | |
11/3/2021 | Project management and data mobilization considerations for digitization networks | Digitization networks, such as the NSF-funded Thematic Collections Networks (TCNs), are a key stakeholder group for iDigBio, and we provide space for these networks to connect not only with us but also with each other to share and learn from each other’s experience. iDigBio Project Manager, David Jennings, and Biodiversity Informatics Coordinator, Cat Chapman, will offer suggestions for how multi-institutional networks can streamline their digitization project management, when to look to iDigBio for support, and how to get digitized biodiversity collections data mobilized. | |
10/27/2020 | Virtual Project Management, Tips and Tools | This informative webinar focused on the basics of project management followed by lessons learned from the iDigBio community through managing multi-institution digitization projects (e.g. ADBC Thematic Collections Networks). Topics to include: organization, project tracking, communication strategies, and compiling and preparing reports. There will also be time for Q&A at the end of the webinar. Speakers were Diego Barroso, Jen Zaspel, and David Jennings. | |
7/20/2017 | Effectively Managing Your Digitization Project | Lecture given as part of the Entomological Collections Management Workshop II. | |
11/3/2016 | Effectively Managing Your Digitization Project Discussion Group | This session brainstormed strategies for effectively managing your digitization project and discussed the importance of project management and administration in keeping your digitization project on time and within budget. The group brainstormed ideas and techniques based on collective experience and lessons learned. | |
11/5/2015 | Project Management Discussion Group | This breakout group at iDigBio Summit V discussed the importance of project management and administration in keeping projects on time and within budget. The group discussed lessons learned, what worked, and what didn't work based on personal experiences and then brainstormed new approaches. We encouraged older TCNs to mentor and advise the younger TCNs. | |
11/4/2015 | Introduction to Project Management | This session at iDigBio Summit V provided an overview of the technical and artistic aspects of project management, including some strategies and tactics for adapting to situations and driving things forward. | |
4/14/2015 | Digitization Project Management | Two presentations at the International Digitization Summit in Canberra, Australia, about project management for digitization projects. Ther was also a discussion group on the same topic. | |
10/27/2014 | Project Management, Administration, & Mentoring | This breakout group at iDigBio Summit IV discussed the importance of project management & administration in keeping your project on time and within budget. The group discussed lessons learned, what worked, and what didn't work based on our experience and then brainstormed new approaches. We encouraged older TCNs to mentor & advise the younger TCNs. | |
10/16/2014 | Project Management Webinar | Effective project management requires a balance of technical skills (the "science") with people skills (the "art"). Technical skills include areas such as planning, estimating, measuring, and controlling. In contrast, people skills include areas such as leading, enabling, motivating, and communicating. Successful project managers are flexible in applying their knowledge and skills in both areas in the correct combination and proportion to keep projects moving forward. This session will provide an overview of the technical and artistic aspects of project management, including some strategies and tactics for adapting to situations and driving things forward. | |
11/20/2013 | The Art and Science of Project Management | Breakout discussion group at iDigBio's Summit III focused on balancing the scientific and artistic (technical and people skills) in project management. Strategies and tactics for adapting to situations and driving things forward. | |
5/31/2012 | Business Process Modeling | Training session at iDigBio's Object-to-Image-to-Data Workshop focused on business process management and modeling. | |
5/30/2012 | Social Issues in Collaborative Digitization | Presentation at iDigBio's Object-to-Image-to-Data Workshop focused on social issues in collaborative digitization: people, culture, and change. |
Some Thoughts and Recommendations
- Project management focuses the team on goals and outcomes and provides a structure for success
- Identify a suitable person to manage project – skill set, temperament, commitment
- Project plan – get and stay organized; anticipate & plan for risks & change; interface with institutional procedures
- Flexibility in all aspects – don’t be schedule or budget driven, but rather outcome driven
- Decisions – often easier to beg for forgiveness than to ask for permission
- Communication – utilize various media to reach different kinds of people; hold regular meetings; keep stakeholders involved
- Seek out lessons learned – what works; what doesn’t; mentoring
- Delegate – don’t attempt to do everything
- Leadership is always important
- Balance your time, resources, and scope
Some Potentially Useful Tools
- Documents & budgeting
- Scheduling
- Microsoft Project - generally considered to be "the standard"
- ProjectLibre - "open source replacement of Microsoft Project"
- Project Management
Project Management Resources
- Project Management Institute
- IBM Project Management Primer
- U.S. Government Resources on Project Management
- FAI Project Manager's Guidebook
Example Job Descriptions
- Project Manager Description
- Assistant Project Manager Description
- Project Assistant Description
- Program Assistant Description
- Project Coordinator Description
- SERNEC Project Manager